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How are volunteer donated services properly documented?

Costs and third party in-kind contributions counting towards satisfying a cost sharing or matching requirement must be verifiable from the records of grantees and subgrantee or cost-type contractors. These records must show how the value placed on third party in-kind contributions was derived. To the extent feasible, volunteer services will be supported by the same methods that the organization uses to support the allocability of regular personnel costs. Generally this In general this means time and activity reporting sheets should be completed and should include:

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If a third party donates supplies, the contribution will be valued at the market value of the supplies at the time of donation. 

If a third party donates the use of equipment or space in a building but retains title, the contribution will be valued at the fair rental rate of the equipment or space.

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