Page History

The MP Report provides reporting due dates for all open awards. A milestone plan is created for each award (grant) to track receipt, extensions and due dates for both interim and final Federal Financial Reports (SF-425s) and performance reports. Completed milestones (reports already received) are not displayed on this report. There is one MP Report for each Region that can be filtered to display a specific recipient or award. The report is available for download as an Excel spreadsheet.

1. What is the purpose of the MP Report?
   The MP Report provides a listing of all interim and final Federal Financial Reports (SF-425) and Performance reports, the original due date and a revised due date if an extension has been approved by the Regional WSFR Office. The report also provides a column for reports that are overdue and the number of days until reports are due.
   
   
2. How can I use the MP Report?
   The MP report is used to determine the due dates for performance and financial reports to be submitted to the Service Regional WSFR Office. The report is also used to identify any reports that have not been submitted and are now past due. In addition, the MP Report can be reconciled against State records to identify any inconsistencies.
   
   
3. What information is contained in the MP Report?
   The MP Report is organized by Regional Office. The report contains milestones (reports due) for all open awards issued by the selected Regional Office.  You must filter the report by recipient number/name to identify milestones applicable only to the State fish and wildlife agency. The report contains due dates (milestones) for each interim/final performance or financial report due to the Region in accordance with the Award Letter terms and conditions, Service Manual Policy, and 2 CFR 200 requirements. The MP report also indicates whether report due dates have been extended and whether reports are overdue for open awards.
4. How is the MP Report organized?
   The MP Report is initially sorted by recipient number and award number in ascending order.  The report should be filtered to meet your State needs. Each award contains multiple milestone items to reflect the interim and final performance and financial reports due to the Service Regional WSFR Office.
   
   
5. What do the various column headings in the MP Report mean?
   
   • Recipient # - The recipient number is created by FBMS based on the DUNS and Cage Code combination as registered in SAM.gov for your organization.  Note: Awards converted from the Service's previous financial system may not have been associated with a CCR/SAM registered DUNS. State recipients may therefore have more than one recipient number.
   • Recipient Name - The name of your organization as registered in SAM.gov.
   • ASAP ID - The ASAP ID is a unique ID to identify your organization in the U.S. Treasury's ASAP system.
   • Award # - The award number is the 10-digit alphanumeric number assigned to a grant by the Service’s Financial Business Management System (FBMS) PRISM (grants management module) system.  The award number is provided to the State in the award letter.
   • Award Description - This is the title of the award entered in FBMS by Regional WSFR Financial staff.  The title will contain a concise description of the project. Please note the Service’s FBMS system has not maintained legacy numbering conventions since its inception in 2011.
   • Notes - These are supplemental notes entered by WSFR Regional staff that may contain additional information on the grant or recipient.  Notes may vary from Region to Region.
   • MSP Item - The Milestone Plan (MSP) Item represents the number assigned to each financial or performance report due (milestone) to the Service in accordance with Service Policy on Reporting.
   • Item Description - Description indicates whether a performance or financial report is due, and whether the report is interim (progress) or final (completion).
   • Original Report Due Date - Reporting due dates established when the award was first approved by the Service.  Dates follow the reporting requirements for interim and final reports specified in 516 FW 1 and 516 FW 2.
   • Revised Report Due Date - The date in this column reflects approved reporting due date extensions.  If the revised report due date is the same as the original report due date an extension has not been approved.  Only one extension up to 90 days may be approved.
   • Overdue - This column contains "Yes" if the Revised Report Due Date is prior to the "Report Refreshed On Date" indicating the report has not been received.
   • Extension - The number of days between the Original Report Due Date and the Revised Report Due Date.
   • No. of Days Until Due - The number of days until the report is due as of the "Report Refreshed Date. For example, if a report is due September 28, 2015 and the "Report Refreshed Date" is May 18, 2015, the number of days until the report is due is 133 days. A negative number in this column means the report is overdue.
6. What grant/financial data is included or excluded from the MP Report?
   The MP report includes financial data from the Department of Interior's Federal financial system, the Financial and Business Management System (FBMS) for open awards with a report due. The financial data changes as transactions are entered into FBMS on a daily basis. The report contains the financial transactions as of the report refreshed date.
   
   
7. How frequently is the MP Report updated?
   The MP Report data is refreshed on approximately the 15th of each month.  The report is uploaded to TRACS within the next three business days.
   
   
8. What if I need a MP Report before the 15th of the month?
   If there is an urgent or special need to obtain an updated MP Report between the mid-month posting dates, contact your Regional WSFR Financial Specialist for assistance.
   
   
9. How long are the monthly MP Reports available in TRACS?
   All MP Reports beginning with August 15, 2014 will remain available in TRACS indefinitely