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The OESR provides a listing of the sum of obligations and payments for each award/line number for open awards by State. The report is available for download as an Excel spreadsheet.

1. What is the purpose of the OESR?
   The OESR is used to provide a comprehensive listing of all “open” grants for a State exhibiting total obligations, total payments, and remaining balances by line number for each award.
   
   
2. How can I use the OESR?
   The OESR is used to show the amount of funds obligated, paid (via ASAP) and the balance as of the "Report Refreshed Date" for all open awards for your organization.  Awards that have been closed are not listed on this report.
   
   
3. What information is contained in the OESR?
   The OESR contains the FBMS award number, award description, ASAP ID number, performance period (start and end dates), line numbers, grant program number and description, ASAP account number, and total obligations, total payments, and remaining balance for all open awards.  The OESR will not include awards “closed” in the Service’s Federal financial system, the Financial and Business Management System (FBMS).  If you need OESR data on closed awards, contact your Regional WSFR Financial Specialist.
   
   
4. How is the OESR organized?
   The OESR by State is sorted by award number, by line number, in ascending order.
   
   
5. What do the various column headings in the OESR mean?
   
   
   • Award Number - The award number is the 10-digit alphanumeric number assigned to a grant by the Service’s Financial Business Management System (FBMS) PRISM (grants management module) system.  The award number is provided to the State in the award letter.
   • Award Description - This is the title of the award entered in FBMS by Regional WSFR Financial staff.  The title will contain a concise description of the project. Please note the Service’s FBMS system has not maintained legacy numbering conventions since its inception in 2011.
   • Recipient Number - The recipient number is created by FBMS based on the DUNS and Cage Code combination as registered in SAM.gov for your organization.  Note: Awards converted from the Service's previous financial system may not have been associated with a CCR/SAM registered DUNS. State recipients may therefore have more than one recipient number.
   • Recipient Name - The name of your organization as registered in SAM.gov. ASAP ID - The ASAP ID is a unique ID to identify your organization in the U.S. Treasury's ASAP system.
   • Alt Payee - This field should typically be blank (#).  The Service does not allow Alternative Payees due to the complications and extra work it causes in various systems (FBMS, ASAP).
   • Award POP Start - The period of performance begin date of the award.
   • Award POP End - The period of performance end date of the award.
   • Line Number - A line denotes an obligation of funds. Awards with multiple lines indicate the award has funding from more than one grant program or had multiple obligations posted on different dates. Each line of an award is established in ASAP as an account. It is important to understand when drawing down funds in ASAP which lines should be drawn down first. Lines can also be reduced by deobligations. Please contact your Regional WSFR Financial Specialist for assistance.
   • Grant Program - The four-digit account number for the applicable WR, SFR, or SWG grant program or subprogram.  Example:  5220 (Wildlife Restoration grant program) and 5221 (Section 4 Hunter Education subprogram) and 5222 (Section 4 Wildlife Restoration subprogram).  In communications, WSFR Financial Specialists often refer to the 5220 account as the “parent” account and the 5221 and 5222 accounts as “child” accounts for purposes of explaining safety margin accounting.
   • Grant Program Name - The name of the grant program or subprogram.  Examples:  9510 (Sport Fish Restoration grant program), 9511 (Freshwater Aquatic Resource Education subprogram), and 9514 (Freshwater Sport Fish Restoration subprogram).
   • ASAP Account # (number) - An account is created in ASAP for each award line.  The account number identifies the award line and consists of the award number, line number and a portion of the Service's internal accounting code. Please contact your Regional WSFR Financial Specialist for assistance on which accounts pertain to certain grant programs or which accounts to draw from first.
   • Obligated - The amount of funds set aside in FBMS by the Service upon review and approval of the State’s Application for Federal Assistance (SF-424), or a subsequent obligation of Federal funds for an award previously approved as subject to availability.
   • Payments - The amount of funds disbursed to your organization for this award line/ASAP account.
   • Balance - The remaining amount (total obligations less total payments) by award number and by line number. This amount should match the balance shown in ASAP for the account.
   
   
   
6. What grant/financial data is included or excluded from the OESR?
   The OESR Report includes financial data from the Department of Interior's Federal financial system, the Financial and Business Management System (FBMS) for all open awards. The financial data changes as transactions are entered into FBMS on a daily basis. The report contains the financial transactions as of the report refreshed date.
   
   
7. How frequently is the OESR updated?
   The OESR data is refreshed on approximately the 15th of each month. The report is uploaded to TRACS within the next three business days.
   
   
8. What if I need an OESR before the 15th of the month?
   If there is an urgent or special need to obtain an updated OESR between the mid-month posting dates, contact your Regional WSFR Financial Specialist for assistance.
   
   
9. How long are the monthly OESRs available in TRACS?
   All OESRs beginning with August 15, 2014 will remain available in TRACS indefinitely.