Page History
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- From September 21, 2024, to approximately October 43, 2024, FBMS will remain available with limited functionalities for year-end closeout. Actions that cause financial updates are prevented due to year end closing activities and clicking on any links within the tabs in FBMS will result in a user locked error.
- From approximately October 54, 2024, to November 11, 2024, the S4HANA conversion will begin, and S4HANA will be implemented. FBMS will not be available during this time. Information on the S4HANA conversion can be found on the BIO Hub at https://doimspp.sharepoint.com/sites/os-FBMS-S4-Mod.
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For in-progress awards that do not have a financial impact, you can continue to work on these awards and release them until October 43, 2024.
3. What happens to Purchase Requests (PRs) that are pending approval in SAP?
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FY 2024 invoices that are not paid before the final payment run will be paid in FY 20242025. Vendors should be made aware that payment will not be possible until after November 111, 2024, when we have access to the system again.
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| Fiscal Year (FY) 2024 Deadlines for Grants and Cooperative Agreement Processing | |
| May 31, 2024 | Awards or amendments that must be approved by year end to avoid loss of funds must be submitted for review and approval in GrantSolutions to the FASO Operations Branch. |
| July 1, 2024 | Awards or amendments not at risk for losing funds by year end must be submitted for review and approval in GrantSolutions to the FASO Operations Branch. |
August 2, 2024 | Deadline to submit financial assistance program purchase request (PPR) to JAO mySupport at https://fwsprod.servicenowservices.com/mysupport/ |
| August 23, 2024, 5:00 P.M. ET | Deadline for new ASAP Enrollment form submissions for anticipated FY 2024 recipients. |
| August 30, 2024 | Deadline for FY 2024 anticipated recipients to complete all ASAP enrollment actions (enrollment status must be Active by this date). |
| August 31, 2024 | Message posted by Treasury to the ASAP Homepage Broadcast messages regarding upcoming account suspensions. |
| August 31, 2024 | Deadline for UDO canceling funds to be paid to the recipient or de-obligated. Fund codes beginning with 189 and 199. |
| September 13, 2024, 5:00 P.M. EDT | Deadline for ASAP waiver request submissions for anticipated FY 2024 recipients. |
| September 16, 2024, 7:00 P.M. EDT | Deadline for submitting manual payment requests for ASAP-waived recipients, including ITS payments for foreign recipients, to IBC. |
| September 20, 2024, 6:00 P.M. EDT | Deadline for processing obligations, deobligations, and no-cost extensions in GrantSolutions. |
September 20, 2024, 6:00 P.M. EDT | ASAP payment requests must be submitted prior to suspension of accounts. |
| September 20, 2024, 7:00 P.M. EDT | Begin ASAP account suspension. |
| September 21 – 30, 2024 | ASAP accounts remain suspended for year-end close-out. |
| September 21, 2024, to October 31November 11, 2024 | GrantSolutions will remain available during this time for limited actions to include creating and publishing Notice of Funding Opportunities (NOFOs), Directed Announcements, receiving, entering, and reviewing applications and amendments up to the point of the funding memo stage. No applications or amendments may be approved by the GMO until after S4HANA conversion and implementation is complete on approximately November 11, 2024. |
| October 1, 2024, 10:00 A.M. EDT | ASAP accounts will be un-suspended. Recipients are able to request payments through ASAP. |
| October 1, 2024, to October 43, 2024 | FBMS non-financial actions/links will be available. FBMS financial actions/links will not be available, and users will receive a user locked error. Fiscal Year 2024 is closed. |
October 54, 2024, to November 11, 2024 | Data Conversion and implementation of S4HANA begins and ends. GrantSolutions awards and amendments may not be approved. |
Approximately November 12, 2024 | New Fiscal Year 2025 opens. |
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