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have an approved indirect cost rate;
have an FWS-approved budget (as part of the approved application) that reflects the voluntarily waived indirect costs as cost share; and,
report these costs on the Federal financial report (FFR) as required in the Notice of Award (NOA).
If a recipient charges less than their full amount of allowable indirect costs, can the unrecovered amount be used as voluntary committed cost share?
Yes. Unrecovered indirect costs (or "waived" indirect) may be included as part of cost share with prior approval of the FWS. To be allowable, the recipient must
- have an approved indirect cost rate;
- have an FWS-approved budget (as part of the approved application) that reflects the voluntary reduction of indirect costs as cost share;
- provide a written statement to the FWS from the official authorized to negotiate indirect costs on behalf of the recipient organization with the reduced rate and award(s) to which it applies; and,
- report these costs on the Federal financial report (FFR) as required by the Notice of Award (NOA).
The recipient must still meet the requirements at 200.306(b) in using unrecovered indirect costs as cost share. Unrecovered indirect costs may not be carried forward and recovered by the recipient in a future indirect cost rate proposal.
Can non-cash in-kind services/contributions be attributed as voluntary committed cost share?
In-kind services or contributions are considered to be
contributions contributions to a Federally-funded project and are specifically addressed in 2 CFR 200 (§§200.96 and 200.434). While not voluntary committed cost share, third-party in-kind contributions are similar in that they are a cost share, are considered part of the total project cost (if approved for the Federal award), and must be treated similarly in terms of merit review, cost allowability, reporting, and audits.
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