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All grants and cooperative agreements |
Definition
OMB-approved form for reporting of allowable expenditures incurred on federal financial assistance awards. This form must be signed by award recipients.
43 CFR 12 Administrative Requirements (Restricted to awards with start dates prior to December 26, 2014)
12.81 Financial Reporting
(d) Request for advance or reimbursement—(1) Advance payments. Requests for Treasury check advance payments will be submitted on Standard Form 270, Request for Advance or Reimbursement. (This form will not be used for drawdowns under a letter of credit, electronic funds transfer or when Treasury check advance payments are made to the grantee automatically on a predetermined basis.)
(2) Reimbursements. Requests for reimbursement under nonconstruction grants will also be submitted on Standard Form 270. (For reimbursement requests under construction grants, see paragraph (e)(1) of this section.)
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Overview
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The Federal Financial Report (FFR), or SF-425, is the current form used by Federal financial assistance recipients to report to allowable costs incurred on their award-supported projects. This form is used both for interim and final reports required of the recipients.
Authorities
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2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
Unlike 43 CFR 12, the Uniform Guidance (2CFR 200) does not specifically identify either the SF-270 or SF-271 as the forms recipients use for advances or reimbursements of eligible expenditures incurred on Federal financial assistance awards. Instead, 2 CFR 200.305 ("Payment") states that, unless exempted by OMB, "Federal agencies must require recipients to use only OMB-approved standard governmentwide information collection requests to request payment." Currently, DOI and its bureaus use the SF-270/271.
US Fish and Wildlife Policy
Both DOI and Service policy require financial assistance recipients to use the Department of Treasury Financial Management Service’s Automated Standard Application for Payments (ASAP) system when requesting award payments.[1] Non-domestic recipients and domestic recipients waived from ASAP use SF-270/271 to request award payments.[2] Fillable forms (SF-270/271) are available at Whitehouse.gov (link).
Frequently Asked Questions
Related Pages
ASAP - U.S. Treasury's Automated Standard Application for Payments
The USFWS Financial Assistance Systems (FAS) ASAP Information Wiki
References
[1] 516 FW 4 - Payment Management for Grant and Cooperative Agreement Awards
§200.327 Financial reporting.
Unless otherwise approved by OMB, the Federal awarding agency may solicit only the standard, OMB-approved governmentwide data elements for collection of financial information (at time of publication the Federal Financial Report or such future collections as may be approved by OMB and listed on the OMB Web site). This information must be collected with the frequency required by the terms and conditions of the Federal award, but no less frequently than annually nor more frequently than quarterly except in unusual circumstances, for example where more frequent reporting is necessary for the effective monitoring of the Federal award or could significantly affect program outcomes, and preferably in coordination with performance reporting.
[78 FR 78608, Dec. 26, 2013]
Frequently Asked Questions
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Must subrecipients use the SF-425 to report subaward-supported projects to their pass-through entities?
No. Subrecipients report their subaward-supported financial data in the format and frequency determined by their pass-through entity.
Learning Aids
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Completing the Federal Financial Report (SF-425)
Related Pages
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Resources
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References
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