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This project statement is meant to be used as a training aid. While some of the information provided in the project statement is based upon factual data, the entire project statement is not meant to represent an actual project statement drafted by the New Hampshire Fish and Game Department. |
New Hampshire Statewide Federal Aid Coordination
Need
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Purpose
The purpose of this grant project is the coordination of New Hampshire Fish and Game Department’s Wildlife and Sport Fish Restoration WSFR grant management processes and maintenance of the Department’s program eligibility requirements.
Objectives
Administer 24 projects 29 projects under a grant(s) that includes coordination/administration by June 30, 20172019. (NOTE: TRACS strategy - Coordination and Administration).
Results and Benefits Expected
New Hampshire Fish and Game retains its eligibility for participation in the Wildlife and Sport Fish RestorationWSFR programs.
Timely submission of complete grant application packages and performance reports.
Effective communication and coordination of all aspects of program and grant activities with the Wildlife and Sport Fish Restoration Program ( WSFR ) regional office.
Effective communication and coordination with New Hampshire Fish and Game Department’s leadership, administrative and project staff.
Approach
Objective 1: Administer 17 grants 29 projects under a grant(s) that includes coordination/administration by June 30, 20172019.
The Department's Federal Aid Administrator will work with the Business Administrator, Federal Aid Accountant, senior staff and project personnel to maintain management control systems adequate for participation in the Wildlife and Sport Fish Restoration. Programs WSFR programs and establish appropriate procedures to effectively administer approved grants.
The Federal Aid Administrator and Business Administrator will be delegated signature authority by the Department's Executive Director to sign Federal Assistance documents on behalf of the agency.
The Federal Aid Administrator will have primary oversight of grant application, administration, and the obligation of federal assistance funds in coordination with the Department's Business Administrator and Division Chiefs. Project leaders will coordinate through the Federal Aid Administrator for the submission of applications, amendments and submission of performance reports.
The Business Division will perform financial accounting and reporting functions. The Federal Aid Accountant, working under the supervision of the Chief Accountant in the Business Division, will maintain financial documentation systems adequate to meet requirements for participation in the Wildlife and Sport Fish Restoration ProgramsWSFR programs.
Secretarial and/or other support staff as needed will work under supervision of the Federal Aid Administrator to process written and electronic correspondence, prepare grant documents, and maintain records.
The Federal Aid Administrator, Accountant,and other personnel as pertinent will attend meetings and training sessions provided by U.S. Fish and Wildlife Service, Division of Wildlife and Sport Fish RestorationWSFR program.
Staff will participate in other training opportunities as relevant to Wildlife and Sport Fish Restoration and beneficial to effective grant administration, such as management, administration, accounting and information technology.
Equipment necessary to perform the functions of this project will seek prior approval from the U.S. Fish and Wildlife Service before procurement.
Miscellaneous activities relating to Wildlife and Sport Fish Restoration the WSFR program that are not covered under existing grants, but are required for the proper administration of these grant programs, will also be carried out. In some cases other Department personnel may charge time to this project. These would include activities such as continued improvement or reconciliation of the Department's real property database. Land agents may spend significant time in review of land records to ensure they are complete and correctly identify the source of funding for real property acquired with WSFR funds and license revenues. Land agents in particular may assist with audit requirements and help to develop priorities, policies, and procedures related to the lands database and real property inventory.
The Federal Aid Administrator will perform the following ongoing functions in support of the Department's participation in the Wildlife and Sport Fish Restoration ProgramsWSFR programs:
Serve as a liaison between U.S. Fish and Wildlife Service and New Hampshire Fish and Game Department on federal assistance matters.
Prepare and/or review grant proposals to ensure that they meet state and federal standards, including coordination of necessary compliance documentation.
Submit completed grant proposals and grant agreements for approval.
Request the obligation of apportioned funds from the appropriate Wildlife and Sport Fish sub-accountsWSFR subaccounts, as well as monitor and manage account balances and carryover funds from prior fiscal years.
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Monitor state legislation or regulations, which may have an impact on the state meeting federal requirements for participation in the WSFR Programsprograms.
Maintain current awareness of Federal and State laws, regulations, and policies affecting the WSFR programs, and provide assistance and guidance to agency personnel as needed.
Assist with Wildlife and Sport Fish Restoration WSFR program or Single Audit audits.
Prepare corrective action plans to audits, as applicable.
Provide information to agency personnel, constituents, conservation organizations, legislators, media, and the public regarding the WSFR Programsprograms.
Serve as New Hampshire's Technical Committee member for the U.S. Fish and Wildlife Service Survey of Fishing, Hunting, and Wildlife Associated Recreation.
Participate as a member of the agencies' Senior Staff in planning and budgeting for program funds.
Serve as a liaison between New Hampshire Fish and Game Department and the Wildlife and Sport Fish Restoration Program training program WSFR program Training Branch, as necessary.
Attend the annual WSFR Region 5 Federal Aid Coordinator’s meeting.
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Maintain financial documentation systems adequate to meet requirements for participation in the Wildlife and Sport Fish Restoration ProgramsWSFR programs.
Track and report program costs incurred under approved grants. Perform the drawdown of federal funds for reimbursement of incurred costs.
Prepare financial progress reports for the Business Administrator’s review and approval, and submit to the Service as required.
Maintain the inventory of equipment purchased with WSFR funds.
Assist with applicable audits and provide documentation as needed.
Provide agency personnel with information on Wildlife and Sport Fish Restoration Programs the WSFR programs and grant status.
(NOTE: TRACS action activity levels for reporting purposes.)
TRACS Action Level 1: Coordination and Administration
TRACS Action Level 2: Coordination and Administration
TRACS Activity Tag 1: Project coordination and administrative support, compliance, and monitoring (# of projects)
TRACS Activity Tag 2: NoneTRACS Action Level 3: Agency administrative support (Optional)
Useful Life
Not applicable – No capital improvements over $10,000 will be made with this project proposal.
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Statewide - the majority of the activities will be carried out at 11 Hazen Drive, Concord, NH 03301.
Principal Investigator(s) , for Research ProjectsProjects
Not applicable
Program Income
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Funding for this project will be split equitably between Wildlife Restoration and Sport FIsh Fish Restoration.
Total project cost is estimated at $400,000
Federal Share shall be $300,000 (75%) - $150,000 WR / $150,000 SFR
State Share shall be $100,000 (25%)
In-Kind Match: $0
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Budget Class Category | Sport Fish Restoration Program | Wildlife Restoration Program | Total |
Personnel | $115,000 | $115,000 | $230,000 |
Fringe Benefits | $39,675 | $39,6750 | $79,350 |
Travel | $3,000 | $3,000 | $6,000 |
Equipment | $1,500 | $1,500 | $3,000 |
Supplies | $2,156 | $2,156 | $4,312 |
Contractual | $0 | $0 | $0 |
Construction | $0 | $0 | $0 |
Other | $0 | $0 | $0 |
Total Direct Costs | $162,675 | $162,675 | $325,350 |
Indirect Cost | $38,669 | $38,669 | $77,338 |
TOTAL | $200,000 | $200,000 | $400,000 |
The budget consists primarily of salaries and fringe benefits ($309,350) associated with staff time to carry out the activities specified in the approach section of the approach. This includes most of the personal service costs associated with the Federal Aid Administrators and the Federal Aid Accountant. Other Department agency staff will charge time to the project when performing tasks outlined in the approach that do not fall within the scope of another approved project. Listed below are the job titles expected to charge fully or partially to the award:
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Conflict of Interest Statement: New Hampshire Fish and Game Department, at the time of this application, is not aware of any actual or potential conflicts of interest that may arise during the life of this award which may affect the New Hampshire Fish and Game Department, its employees, or its subrecipients. Should an actual or potential conflict of interest arise during the period of performance, then we will notify the WSFR Regional Office.
Multipurpose Projects
Not applicable
Relationship with Other Grants
Not applicable
Timeline
July 2018 - September 2018
Review final performance reports for submission to the U.S. Fish and Wildlife Service from prior year awards.
Review cost information and finalize Federal Financial Reports (SF-425) for prior year awards.
October 2018 - December 2018
Attend annual WSFR Region 5 Federal Aid Coordinator’s meeting.
January 2019 - March 2019
Attend annual planning meeting with leadership and program staff to prepare the development process for the next cycle of awards.
Monitor legislative activities that may impact New Hampshire’s assent legislation provisions.
April 2019 - June 2019
Submit new project proposal packages to U.S. Fish and Wildlife Service.
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NOTE: 50 CFR 80.82 (c) requires that a project statement must include information pertaining to 13 data elements. Element 13 requires that information be included in the project statement that (a) shows that the proposed activities are eligible for funding and substantial in character and design and (b) enables the Service to comply with applicable requirements under NEPA, ESA, and NHPA, and other laws, regulations, and policies. If information is not provided in the project statement, please attach additional documentation regarding NEPA, ESA, and NHPA compliance.
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Related Pages
Sport Fish Restoration Eligible Activities
Sport Fish Restoration Program Apportionments
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Resources
Project Statement - Coordination and Administration (Word file)
Sport Fish Restoration Funding diagram
Wildlife Restoration Funding Diagram
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References
§ 50 CFR 80.82 What must an agency submit when applying for a project-by-project grant?
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