Page History
...
- From September 21, 2024, to approximately October 43, 2024, FBMS will remain available with limited functionalities for year-end closeout. Actions that cause financial updates are prevented due to year end closing activities and clicking on any links within the tabs in FBMS will result in a user locked error.
- From approximately October 54, 2024, to November 113, 2024, the S4HANA conversion will begin, and S4HANA will be implemented. FBMS will not be available during this time. Information on the S4HANA conversion can be found on the BIO Hub at at https://doimspp.sharepoint.com/sites/os-FBMS-S4-Mod.
GrantSolutions will remain available through the FBMS year-end closeout, S4HANA conversion, and implementation from September 21, 2024, through November 113, 2024. However, actions that may occur in GrantSolutions will be limited as follows:
...
On approximately November 114, 2024, the FBMS S4HANA conversion and implementation is expected to be completed. FBMS and GrantSolutions actions may begin regular operations and processing all actions.
...
For in-progress awards that are not released by Friday, September 20, 2024 and have a financial impact (obligations/deobligations), you cannot work on these awards until FBMS start-up is completed. The expected date for new transactions is TuesdayMonday, November 124, 2024.
Once the system is available to all users, you must change the award date to the current accounting period on open unreleased awards. You will not be able to release these awards until the PR has been recreated in SAP. Further instructions will go out to the Regions on this process.
For in-progress awards that do not have a financial impact, you can continue to work on these awards and release them until October 43, 2024.
3. What happens to Purchase Requests (PRs) that are pending approval in SAP?
...
Payment requests for ASAP-waived recipients, including ITS payment requests for foreign recipients, must be submitted to the Interior Business Center (IBC) no later than close of business on Monday, September 16, 2024. IBC expects to start processing payments again on November 124, 2024.
9. What happens to invoices that ASAP-waived recipients sent to the Interior Business Center (IBC) after the FY24 year-end cut off of September 16, 2024?
FY 2024 invoices that are not paid before the final payment run will be paid in FY 20242025. Vendors should be made aware that payment will not be possible until November 14, 2024, when we have access to the system again.
...
Yes. Please be aware of the dates that your recipients will not be able to access their funds and allow a short-term advance to cover these dates. Recipients in ASAP are eligible to advance funds to cover costs from September 21, 2024 to September 30, 2024. Recipients paid through IBC are eligible to advance funds to cover costs from September 17, 2024 to November 113, 2024.
Make sure you have a copy of the signed Director's Memo in the official award file(s) of recipients that advance funds during year-end close-out.
...
| Fiscal Year (FY) 2024 Deadlines for Grants and Cooperative Agreement Processing | |
| May 31, 2024 | Awards or amendments that must be approved by year end to avoid loss of funds must be submitted for review and approval in GrantSolutions to the FASO Operations Branch. |
| July 1, 2024 | Awards or amendments not at risk for losing funds by year end must be submitted for review and approval in GrantSolutions to the FASO Operations Branch. |
August 2, 2024 | Deadline to submit financial assistance program purchase request (PPR) to JAO mySupport at https://fwsprod.servicenowservices.com/mysupport/ |
| August 23, 2024, 5:00 P.M. ET | Deadline for new ASAP Enrollment form submissions for anticipated FY 2024 recipients. |
| August 30, 2024 | Deadline for FY 2024 anticipated recipients to complete all ASAP enrollment actions (enrollment status must be Active by this date). |
| August 31, 2024 | Message posted by Treasury to the ASAP Homepage Broadcast messages regarding upcoming account suspensions. |
| August 31, 2024 | Deadline for UDO canceling funds to be paid to the recipient or de-obligated. Fund codes beginning with 189 and 199. |
| September 13, 2024, 5:00 P.M. EDT | Deadline for ASAP waiver request submissions for anticipated FY 2024 recipients. |
| September 16, 2024, 7:00 P.M. EDT | Deadline for submitting manual payment requests for ASAP-waived recipients, including ITS payments for foreign recipients, to IBC. |
| September 20, 2024, 6:00 P.M. EDT | Deadline for processing obligations, deobligations, and no-cost extensions in GrantSolutions. |
September 20, 2024, 6:00 P.M. EDT | ASAP payment requests must be submitted prior to suspension of accounts. |
| September 20, 2024, 7:00 P.M. EDT | Begin ASAP account suspension. |
| September 21 – 30, 2024 | ASAP accounts remain suspended for year-end close-out. |
| September 21, 2024, to October 31November 4, 2024 | GrantSolutions will remain available during this time for limited actions to include creating and publishing Notice of Funding Opportunities (NOFOs), Directed Announcements, receiving, entering, and reviewing applications and amendments up to the point of the funding memo stage. No applications or amendments may be approved by the GMO until after S4HANA conversion and implementation is complete on approximately November 114, 2024. |
| October 1, 2024, 10:00 A.M. EDT | ASAP accounts will be un-suspended. Recipients are able to request payments through ASAP. |
| October 1, 2024, to October 43, 2024 | FBMS non-financial actions/links will be available. FBMS financial actions/links will not be available, and users will receive a user locked error. Fiscal Year 2024 is closed. |
October 54, 2024, to November 113, 2024 | Data Conversion and implementation of S4HANA begins and ends. GrantSolutions awards and amendments may not be approved. |
Approximately November 124, 2024 | New Fiscal Year 2025 opens. |
...
