**This page is for U.S. Fish & Wildlfe Service (FWS) employees only**

How can a FWS employee obtain access to ASAP and what are the responsibilities of each role in ASAP?

FWS ASAP Points of Contact

An ASAP Point of Contact has been established in each Regional Office.

List of FWS ASAP Points of Contact

The ASAP Points of Contact are responsible for adding Service users to ASAP, assigning user roles and deleting users when the role is no longer required. The ASAP Points of Contact are also responsible maintaining a file of the user request forms for staff given access to ASAP.

If a FWS employee needs access to ASAP, they will need to submit a completed FWS ASAP Agency User Enrollment Form to the ASAP POC in their region.

The ASAP Point of Contact will add them as a user to ASAP and assign their requested system role(s). Then FWS' Certifying Official (HQ) will certify their user access in ASAP. The Certifying Official’s certification action triggers ASAP to send them their User ID by email and a temporary password by U.S. Postal mail. If they do not want to wait for their password to arrive by mail, call Treasury’s ASAP Helpdesk at 855-868-0151 (Option 2 Payments then Option 3 ASAP) to obtain a temporary password over the phone. The temporary password is only active for 24 hours. They must sign in and change their password before the temporary password expires. Contact the ASAP Point of Contact with any questions on ASAP roles.

The following are ASAP roles:

Point of Contact (restricted)

      
  • Add / Delete Users
    •   
  • Add / Delete Users' roles
    •   
  • Perform Inquiries and run reports

Account Maintainer (restricted)

      
  • Place accounts on agency review /maximum Draw
    •   
  • Review and approve payments
    •   
  • Perform Inquiries and run reports

Federal Agency Inquirer

      
  • Perform Inquiries and run reports

Payment Requestor Reviewer Only

      
  • Review and approve payments
    •   
  • Perform Inquiries and run reports

Federal Agency Payment Requestor

      
  • Request payment on behalf of recipient
    •   
  • Perform Inquiries and run reports
 


Checking Recipient's ASAP Draws and Account Balance

An ASAP role is NOT needed to check a recipient's draws and account balance. To view payment activity and current award balance, run (or have someone in the same program with access to FBMS run) the EMIS “Grant Detail Query” in FBMS. Filtering the query will return faster results. Filter the query by Grants Specialist to see only those awards associated with a single person. Filter the query by award number to see results for a single award.

ASAP Account Maintainer Role

U.S. Treasury's Automated Standard Application for Payment (ASAP) Account Maintainer role allows FWS staff to restrict the automatic transfer of funds from ASAP to a recipient by placing an award on “Agency Review” or “Maximum Draw.”

See the Director's Memo detailing the Agency Account Maintainer Role and providing guidance for placing an award on agency review or maximum draw. To comply with regulations and Service internal control procedures the Account Maintainer role is restricted to:

List of ASAP Account Maintainers

If an award needs to be placed on agency review or maximum draw (must be justified due to performance issue(s) as detailed in the Director’s Memo) follow the established Service policies and contact the regional Account Maintainer. An award may not placed on agency review or maximum draw without communicating in writing to the recipient the reason for the action. Notifications of agency review holds must also detail the steps the recipient should take to remove the hold on their account.

Notification Letter to Recipients with ASAP Overdrawn

Template Letter for Financial Assistance Overdraw

ASAP Training Powerpoint 3/14/12