How can the recipient initiate payment in ASAP?

Payment requests must be entered in ASAP by the user with the Payment Requestor role.  The payment is deposited to the recipient's bank account as selected when the request is initiated.

To request funds to be deposited into the recipient's bank account from their ASAP Account, complete the following steps:

Step 1: Initiate a Payment Request

Select "Initiate a Payment Request" from the drop down menu at the top of the screen.

Step 2: Retrieve Accounts

Define criteria for the account(s) the recipient wish to retrieve, specify payment information, and click Continue. 

    • Enter the Requestor ID that was assigned to the individual user that initiates the payment request from an ASAP account.
    • Specify one or more of the following criteria:
      • Recipient ID - the 7-digit identifier assigned to a Recipient Organization or Payment Requestor within ASAP.
      • Account ID - ASAP account that has been setup by the federal program agency. If they do not know the exact Account ID, ASAP will allow them to retrieve a list of accounts associated with the organization(s) that were identified. A partial Account ID with wildcard characters (%) can also be entered to generate a list of possible accounts. The more data that is entered, the more narrow the retrieval results will be.
    • Specify the following payment information:
      • Payment Request Type (Individual or Summary)
      • Payment method (ACH or Fedwire)
      • Requested Settlement Date (if Fedwire Payment Method, date defaults to current cycle date or to the next business day if FUNDS time has passed)

Step 3: Enter Payment Transactions 

Accounts are presented grouped by Recipient. Enter the Amount Requested for each ASAP Account ID for which the recipient is requesting payment. If multiple pages of accounts are retrieved, paginate through the pages to locate the accounts that they desire. Once Amount Requested has been entered, click Continue.

Step 4: Review Payment Transactions

If the recipient would like to add more payment requests for different accounts, click Add More Accounts which will return them to Step 2 pending their current requests. Follow Steps 2 & 3 for the new accounts. When they get back to Step 4, all requests should be displayed. A summary table provides a list of payment requests that have been entered. Upon verification, enter Total Amount Requested and click Submit.

Step 5: Payment Transaction Confirmation

Once the payment requests have been submitted, the system will display a Confirmation. The status of the payment request and update to the Available Balance will vary depending on whether the account is on Agency Review and the Requested Settlement Date.

For additional assistance, the list of common questions and a PowerPoint tutorial on how to initiate payment in ASAP can be found at http://wsfrprograms.fws.gov/Subpages/FAPO/Service_Grants.htm