Clarify what a grant segment is how WSFR uses them. (75)
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Scott Knight on Jul 19, 2015
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Clarify what a grant segment is how WSFR uses them. (75)
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2 Comments
Scott Knight
Jul 23, 2015WSFR Training suggests excluding the term from regulation. Although the term may be used causally in our grant operations, in general we believe it clouds the comprehension of the period-of-performance. This leads to confusion over program income determinations and other period-of-performance related compliance. Our current regulations, financial system and accomplishment reporting systems do not contain elements labeled segment.
Ryan Oster
Jul 24, 2015Agree with S. Knight comment above. The term "segment" is an artifact of how grants were submitted in the past, back when states submitted information using the "Grant Agreement" form (this form is no longer used in the grant application process, nor is it a required OMB form). On that form, there was a box where state FW agencies could list what segment the grant was in (most commonly for those types of grants that were long-term, annual type projects that continued every year).
Since the Service has moved away from FAIMS and fully implemented FBMS, the term "segment" has no official meaning. Even for those annual-type grants that get resubmitted every year; there is no official "segment". Every year, those applications are submitted, reviewed, approved, and become new actual grants, not new segments. They are assigned a new grant award number in FBMS each and every year.
Many states still (within house) often still use the old grant identification system employed by FAIMS (i.e. F-40-R-38; W-48-14; F-109-B-2) to commonly refer to their grant awards because their staff are used to identifying individual awards under the old FAIMS identification scheme. That is fine, within house. But when referring to grant awards with WSFR regional office staff, grantees should reference the FBMS number assigned to the grant.
WSFR training branch recommends to not use the term in any regulation (50 CFR 80 or 50 CFR 75). In training, we see many examples where people incorporate the use of the term "grant segment" and it often clouds certain topics (i.e. program income determination).