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**This page is for U.S. Fish & Wildlfe Service (FWS) employees only**
FWS Requesting ASAP Points of Contact
An ASAP Point of Contact has been established in each Regional Office.
List of FWS ASAP Points of Contact
The ASAP Points of Contact are responsible for adding Service users to ASAP, assigning user roles and deleting users when the role is no longer required. The ASAP Points of Contact are also responsible maintaining a file of the user request forms for staff given access to ASAP.
If a FWS employee needs access to ASAP, they will need to submit a completed FWS ASAP Agency User Enrollment Form to the ASAP POC in their region.
Access
You DO NOT need ASAP access to monitor recipient draws and account balance. To view payment activity and current award balance, run (or have someone in your program with access to FBMS run) the EMIS “Grant Detail Query” in FBMS. Filtering the query will return faster results. Filter the query by Grants Specialist to see only those awards associated with a single person. Filter the query by award number to see results for a single award.
Before requesting ASAP access, please review the ASAP Role Descriptions below.
To request ASAP access, submit a completed FWS ASAP Agency User Enrollment Form to the FBMS HelpDesk at fbms_helpdesk@ios.doi.gov
Your request will then be routed to the Financial Assistance Systems & Training Branch (FAST) which is responsible for:
- Adding Service users to ASAP
- Assigning user roles
- Deleting users when access is no longer required
- Maintaining a file copy of user request forms for all employees given ASAP access
ASAP Enrollment Process for FWS Users: FAST The ASAP Point of Contact will add them as a user to ASAP and assign their requested system role(s). Then FWS' Certifying Official (HQ) will certify their certify the user access in ASAP. The Certifying Official’s certification action triggers ASAP to send them their User ID by email and a temporary password by U.S. Postal mail. If they If they do not want to wait for their password to arrive by mail, call Treasury's Richmond Federal Reserve at 804-697-8384 Treasury’s ASAP Helpdesk at 855-868-0151 (Option 2 Payments then Option 3 ASAP) to obtain a temporary password over the phone. The temporary password is only active for 24 hours. They must sign in and change their password before the temporary password expires. Contact the ASAP Point of Contact with any questions on ASAP roles.
The following are ASAP roles:
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Point of Contact (restricted)
- Add / Delete Users
- Add / Delete Users' roles
- Perform Inquiries and run reports
Account Maintainer (restricted)
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ASAP Role Descriptions
Bureau Point of Contact | This role allows the user to add/delete other users and their roles, and allows the user to perform inquiries and run reports. |
Account Maintainer (Restricted): | This role allows the user |
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Federal Agency Inquirer
- Perform Inquiries and run reports
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Payment Requestor Reviewer Only
- Review and approve payments
- Perform Inquiries and run reports
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Federal Agency Payment Requestor
- Request payment on behalf of recipient
- Perform Inquiries and run reports
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An ASAP role is NOT needed to check a recipient's draws and account balance. To view payment activity and current award balance, run (or have someone in the same program with access to FBMS run) the EMIS “Grant Detail Query” in FBMS. Filtering the query will return faster results. Filter the query by Grants Specialist to see only those awards associated with a single person. Filter the query by award number to see results for a single award.
ASAP Account Maintainer Role
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to restrict the automatic transfer of funds from ASAP to a recipient by placing an award on “Agency Review” or “Maximum |
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Draw”, to review and approve recipient payments, and to perform inquiries and run reports. To comply with regulations and Service internal control procedures, the assignment of the Account Maintainer role is restricted to: |
- One primary and one back-up from the Wildlife and Sport Fish Restoration Program (WSFR) in Regions 1-9; and
- One primary and one back-up from the Division of Contracting and General Services in Regions 1-8.
List of ASAP Account Maintainers
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If you need to place an award on agency review or maximum draw restrictions, refer to the policy, 516 FW 4 Payment Management for Grant and Cooperative Agreement Awards. | |
Payment Requestor Reviewer: | This role allows the user to review and approve recipient payments and perform inquiries and run reports. |
| Federal Agency Inquirer: | This role allows the user to perform Inquiries and run reports only. |
| Federal Agency Payment Requestor: | This role allows the user to request payments on behalf of a recipient and perform inquiries and run reports. |
Resources for Managing Recipient Overdraws (must be justified due to performance issue(s) as detailed in the Director’s Memo) follow the established Service policies and contact the regional Account Maintainer. An award may not placed on agency review or maximum draw without communicating in writing to the recipient the reason for the action. Notifications of agency review holds must also detail the steps the recipient should take to remove the hold on their account.Notification Letter to Recipients with ASAP Overdrawn
Template Letter for Financial Assistance Overdraw
ASAP Training Powerpoint 3/14/12
