**This page is for U.S. Fish & Wildlfe Service (FWS) employees only**
Requesting ASAP Access
You DO NOT need ASAP access to monitor recipient draws and account balance. To view payment activity and current award balance, run (or have someone in your program with access to FBMS run) the EMIS “Grant Detail Query” in FBMS. Filtering the query will return faster results. Filter the query by Grants Specialist to see only those awards associated with a single person. Filter the query by award number to see results for a single award.
Before requesting ASAP access, please review the ASAP Role Descriptions below.
To request ASAP access, submit a completed FWS ASAP Agency User Enrollment Form to the FBMS HelpDesk at fbms_helpdesk@ios.doi.gov
Your request will then be routed to the Financial Assistance Systems & Training Branch (FAST) which is responsible for:
- Adding Service users to ASAP
- Assigning user roles
- Deleting users when access is no longer required
- Maintaining a file copy of user request forms for all employees given ASAP access
ASAP Enrollment Process for FWS Users: FAST will add them as a user to ASAP and assign their requested system role(s). Then FWS' Certifying Official (HQ) will certify the user access in ASAP. The Certifying Official’s certification action triggers ASAP to send them their User ID by email and a temporary password by U.S. Postal mail. If they do not want to wait for their password to arrive by mail, call Treasury’s ASAP Helpdesk at 855-868-0151 (Option 2 Payments then Option 3 ASAP) to obtain a temporary password over the phone. The temporary password is only active for 24 hours. They must sign in and change their password before the temporary password expires.
ASAP Role Descriptions
Bureau Point of Contact | This role allows the user to add/delete other users and their roles, and allows the user to perform inquiries and run reports. |
Account Maintainer (Restricted): | This role allows the user to restrict the automatic transfer of funds from ASAP to a recipient by placing an award on “Agency Review” or “Maximum Draw”, to review and approve recipient payments, and to perform inquiries and run reports. To comply with regulations and Service internal control procedures, the assignment of the Account Maintainer role is restricted to:
If you need to place an award on agency review or maximum draw restrictions, refer to the policy, 516 FW 4 Payment Management for Grant and Cooperative Agreement Awards. |
Payment Requestor Reviewer: | This role allows the user to review and approve recipient payments and perform inquiries and run reports. |
| Federal Agency Inquirer: | This role allows the user to perform Inquiries and run reports only. |
| Federal Agency Payment Requestor: | This role allows the user to request payments on behalf of a recipient and perform inquiries and run reports. |
Resources for Managing Recipient Overdraws
Template Letter for Financial Assistance Overdraw
ASAP Training Powerpoint 3/14/12
