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Before requesting ASAP access, please review the ASAP Account Roles descriptions Role Descriptions below.

To request ASAP access, submit a completed FWS ASAP Agency User Enrollment Form to the FBMS HelpDesk at fbms_helpdesk@ios.doi.gov

Your request will then be routed to the Financial Assistance Systems & Training Branch (FAST) at fwhqfas@fws.gov. FAST is which is responsible for: adding

  • Adding Service users to ASAP

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  • Assigning user roles

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  • Deleting users when access is no longer required

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  • Maintaining a file copy of user request forms for all employees given ASAP access

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ASAP Enrollment Process for FWS Users: FAST will add them as a user to ASAP and assign their requested system role(s). Then FWS' Certifying Official (HQ) will certify their certify the user access in ASAP. The Certifying Official’s certification action triggers ASAP to send them their User ID by email and a temporary password by U.S. Postal mail. If they If they do not want to wait for their password to arrive by mail, call Treasury’s ASAP Helpdesk at 855-868-0151 (Option 2 Payments 2 Payments then Option 3 ASAP) to obtain a temporary password over the phone. The temporary password is only active for 24 hours. They must sign in and change their password before the temporary password expires. Contact the ASAP Point of Contact with any questions on ASAP roles. 

ASAP Role Descriptions

Bureau Point of Contact
(Restricted):

This role allows the user to add/delete other users and their roles, and allows


the user to perform inquiries and run reports.

Account Maintainer (Restricted):


List of ASAP Account Maintainers


This role allows the user to restrict the automatic transfer of funds from ASAP


to a recipient by placing an award on “Agency Review” or “Maximum Draw”,


to review and approve recipient payments, and to perform inquiries and run


reports. To comply with regulations and Service internal control procedures


, the assignment of the Account Maintainer role is restricted to:

  • One primary and one back-up from the Wildlife and Sport Fish Restoration
    (WSFR) in Regions 1-9; and
    • WSFR Staff
    • Operations Branch Staff
    One primary and one back-up from the Division of Contracting and General
    Services in Regions 1-8.

    If you need to place an award on agency review

    or maximum

    or maximum draw


    restrictions,

    see the Director's Memo detailing when such a restriction is
    allowed and then contact your regional Account Maintainer (see link to list in
    column to the left). You may not place an award on agency review or maximum
    draw without communicating in writing to the recipient the reason for the action.
    Notifications of agency review holds must also detail the steps the recipient
    should take to remove the hold on their account.

    refer to the policy, 516 FW 4 Payment Management for Grant and Cooperative Agreement Awards.

    Payment Requestor Reviewer:

    		This role allows the user to review and approve recipient payments and

    perform inquiries and run reports. 
    Federal Agency Inquirer:This role allows the user to perform Inquiries and run reports only. 
    Federal Agency Payment
    Requestor:    		This role allows the user to request payments on behalf
    of a
    of a recipient and

    perform inquiries and run reports.


    Resources for Managing Recipient Overdraws

    Template Letter for Financial Assistance Overdraw

    ASAP Training Powerpoint 3/14/12

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